Studio Manager

We’re looking for a details-oriented person who is incredibly organized, energetic and quick to solve problems. Someone who can work through all the paperwork of a small business; who can catch and address problems quickly and effectively; who can communicate with anyone on the team to get results; has a deep understanding of production process; someone to help keep us at our best!

Your Role

  • Effectively manage our budget

    • Keeping us on track, including expenditures to maintain the studio and keep employees happy!

    • Work with our CPA on revenue shares and monthly management of accounts and bookkeeping

    • Process, create and send invoices for our various partners

  • Managing payroll

    • Working with our payroll company to keep every team member paid on time

  • Keep the studio stocked with our daily-use materials and snacks

  • Help organize parties (e.g. birthday lunches) and field trips for the team

  • Manage team time

    • Tracking vacation days, creating and managing calendar events for the team and individuals

  • Help keeping track of, answering and sending emails/calls with our various partners, platforms, customers and fans to help

  • Keeping our business up to date and functional

    • Managing bills and proper forms and expenses for licenses, business maintenance, studio maintenance and any other necessary paperwork to keep things running

  • Oversee studio maintenance (proactively and as issues arise)

  • Ensure the studio is kept clean and orderly and safety standards are enforced

  • Ensure all compliance and company policies/procedures are enforced

  • Act as an ambassador for Heart Machine in the community, including community management

About You

  • Previous experience in a successful management role (supervisory)

  • Previous experience with managing budgets and bookkeeping digitally

  • Knowledge and effective skill with MS Office suite of software

  • Knowledge and effective skill with Quickbooks and any related bookkeeping software

  • Knowledge and effective skill with basic computer and games hardware

  • Excellent organization, reading, writing, spelling and math skills

  • Excellent communication skills and assertive, kind attitude

  • Ability to multi-task and function in a fast-paced environment, often with changing priorities

  • Independently motivated

  • Dependable and accountable with strong sense of urgency

  • Authorized to work in the US

  • Currently local to the Los Angeles area, or willing to relocate for a full time position

Bonus Skills

  • Familiarity with Agile and Scrum software with milestone tracking

  • Keep a strong knowledge of our project - both design and scheduling - to support our process and find ways to improve it

To apply

Send your application to jobs@heart-machine.com with the title "Studio Manager". 

Please include specific skills you would bring to a new project, as well as any links to current and/or past projects and your resume. We are supportive of a diverse workforce and strive for inclusiveness.